Privacy Policy

Clayton Dental Studio ("we," "us," or "our") is a dental practice located at 12235 Will Clayton PKWY, Suite #4, Humble, TX 77346. We are committed to protecting the privacy of our patients and website visitors. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you visit our website at www.claytondentalstudio.com or receive care at our practice.

This policy should be read alongside our separate HIPAA Notice of Privacy Practices, which governs the use and disclosure of your Protected Health Information (PHI) as required by federal law. A copy of our HIPAA Notice is available at our office and upon request.

By using our website, you agree to the collection and use of information in accordance with this policy. If you do not agree with any part of this policy, please discontinue use of our website.

2.1 Information You Provide Directly

We collect information you voluntarily provide when you:

• Submit a contact or appointment request form (name, phone number, email address, message)
• Request patient resources or educational materials (name, email, phone)
• Call or email our office directly
• Complete intake paperwork at our practice

2.2 Information Collected Automatically

When you visit our website, certain information is collected automatically by our hosting and analytics infrastructure, including:

• IP address and approximate geographic location (city/region level)
• Browser type, version, and operating system
• Pages visited, time spent on pages, and referring URLs
• Device type (desktop, mobile, tablet)
• Date and time of your visit

This information is used in aggregate form to understand how visitors use our website and to improve our online services. It is not used to identify individual visitors.

2.3 Protected Health Information (PHI)

If you are a patient of Clayton Dental Studio, we collect Protected Health Information (PHI) as necessary to provide dental care. This includes medical and dental history, treatment records, insurance information, and billing data. The collection, use, and disclosure of PHI is governed by the Health Insurance Portability and Accountability Act (HIPAA) and our HIPAA Notice of Privacy Practices, not by this website Privacy Policy.

We do not collect PHI through this website. Please do not submit sensitive health information through our website contact forms.

We use the information we collect to:

• Respond to appointment requests, inquiries, and messages
• Send you requested educational resources or materials
• Improve the content, functionality, and user experience of our website
• Analyze website traffic and usage patterns in aggregate
• Comply with applicable laws and regulations
• Protect the security and integrity of our website and systems

We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

Our website may use cookies and similar tracking technologies to enhance your browsing experience and collect analytics data. Cookies are small text files stored on your device by your browser.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, some portions of our website may not function properly.

Our website integrates with certain third-party services to provide functionality. These services have their own privacy policies governing how they handle data:

We are not responsible for the privacy practices of these third-party services. We encourage you to review their privacy policies before providing any personal information through those services.

We implement reasonable administrative, technical, and physical safeguards to protect the information we collect from unauthorized access, disclosure, alteration, or destruction. Our website uses HTTPS encryption for all data transmitted between your browser and our servers.

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee its absolute security.

Do not transmit sensitive health or financial information through our website contact forms. For sensitive communications, please call our office directly at 832-889-9090.

Our website is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13 through our website. If you are a parent or guardian and believe your child has provided us with personal information, please contact us at info@claytondentalstudio.com and we will promptly delete such information.

For pediatric dental care, all patient records and health information for minor patients are handled in accordance with HIPAA and applicable Texas law, including parental consent and access rights.

Under the Texas Data Privacy and Security Act (TDPSA) and other applicable Texas law, Texas residents may have the following rights regarding their personal data:

• Right to Know: You may request information about the personal data we hold about you.
• Right to Correct: You may request correction of inaccurate personal data we hold about you.
• Right to Delete: You may request deletion of personal data we hold about you, subject to certain exceptions.
• Right to Opt Out: You may opt out of the sale of your personal data. We do not sell personal data.
• Right to Non-Discrimination: We will not discriminate against you for exercising any of these rights.

To exercise any of these rights, please contact us using the information in Section 10 below. We will respond to verifiable requests within 45 days as required by law.

Please note that rights related to your Protected Health Information (PHI) as a patient are governed by HIPAA and our HIPAA Notice of Privacy Practices, which provides separate and additional rights.

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will update the "Last updated" date at the top of this page.

We encourage you to review this policy periodically. Your continued use of our website after any changes constitutes your acceptance of the updated policy.

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

You may also use our contact form for written inquiries.